Category: Insights and Publications

Whitepaper: Accessibility and Records Management Alignment

Insights and Publications, Press Releases
Technical white paper cover illustrating accessibility, records management, document review, and remediation workflow for government organizations.

What This White Paper Covers

How to integrate accessibility and records management into a single document review workflow.

A four-step process for inventory, archival triage, authorization, and accessible remediation.

Practical questions that help determine whether documents should be remediated, replaced, archived, or withdrawn.

Performance measures that help agencies improve governance, reduce remediation costs, and prioritize active public content.

Whitepaper: Measuring Readability at Scale

Insights and Publications, Press Releases
Measuring Readability at Scale. How recurring scans support trend monitoring, auditing, prioritization, and remediation

What This White Paper Covers:

Why large websites benefit from representative readability sampling

How pages are grouped into new, recently modified, established, legacy, and unknown-metadata strata

How iAccessible uses random selection, statistical weighting, and confidence targets

How recurring scans support trend monitoring, auditing, prioritization, and remediation

Whitepaper: Digital Accessibility in Public-Sector Procurement

Insights and Publications, Press Releases
Illustration of a government building, digital checklist, and accessibility symbol promoting accessible public-sector procurement.

What This White Paper Covers

How the ADA Title II requirements affect public-sector technology procurement and vendor accountability

Accessibility procurement practices used by selected states, including contract clauses, validation requirements, and remediation obligations

Risk measures and performance indicators for evaluating vendor documentation, product accessibility, and governance maturity

How the Accessibility Conformance Report Evaluator and Risk Assessment capabilities support review, prioritization, remediation tracking, and audit readiness

Whitepaper-Accessibility and Governance Risk Scoring

Insights and Publications, Press Releases

Accessibility requirements tell organizations what applies to an ICT product. Risk scoring helps determine what those requirements mean for procurement, oversight, and long-term accessibility governance.

This white paper explains the ACR Evaluator’s two-score risk model for accessibility procurement decisions:

Accessibility Risk Score (ARS), which measures product-level risk based on accessibility conformance shortfalls.

Governance Risk Score (GRS), which measures the strength of the surrounding governance controls, including evidence quality, vendor accountability, contract terms, and operational oversight.

New Award – Boulder County, CO Accessibility Blanket Purchase Agreement

Insights and Publications, Press Releases
Promotional graphic announcing a new accessibility services award for Boulder County, Colorado. The left side features the official Optimal Solutions Group and Revelo logos above a green "New Award" banner and the headline, "Boulder County, CO Accessibility Blanket Purchase Agreement." Supporting text states that Optimal is an approved accessibility remediation vendor providing efficient, scalable, and compliant digital accessibility solutions for Boulder County departments. The right side shows the Flatirons mountains in Boulder, a circular Boulder County emblem, and digital devices displaying accessible PDF and Office documents with an "Accessibility Compliant" dashboard. A dark blue band across the bottom highlights key capabilities, including high-volume remediation, remediation of complex documents, automated and manual validation, compliance reports and testing documentation, project management and quality assurance workflows, and expedited, scalable support. The footer notes that Optimal develops and is an authorized reseller of Revelo Software products, includes a link to learn more about the Boulder County award, and provides contact information for Tracye Turner, Project Manager.

This new award establishes Optimal as one of the County’s qualified accessibility remediation vendors available to support departments on an as-needed basis.

Boulder County established the BPA to support its commitment to providing accessible digital content in accordance with Colorado House Bill 21-1110, Section 508 of the Rehabilitation Act, PDF/UA, and the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. The contract supports remediation of both legacy and newly created digital content across County departments.

Optimal will deliver technology-enabled document accessibility services through Revelo Software’s e-508 platform, combining automation and artificial intelligence options with expert accessibility validation. This approach provides accurate, efficient, and scalable remediation while maintaining rigorous quality assurance and accessibility compliance.

The BPA supports:

  • High-volume remediation of PDF, Microsoft Word, Excel, and PowerPoint documents
  • Remediation of complex documents, including forms, tables, charts, graphics, appendices, scanned documents, and OCR correction
  • Accessibility validation using automated tools and manual expert review
  • Accessibility compliance reports, testing documentation, and remediation summaries
  • Structured project management, progress tracking, and quality assurance workflows
  • Expedited turnaround for priority requests and scalable support for large document inventories

Optimal is the developer of and an authorized reseller of Revelo Software products, which provide a comprehensive accessibility ecosystem spanning iAccessible for web accessibility, CX and quality assurance, document accessibility, Accessibility Conformance Report (ACR) evaluation, Pre-publication Content Quality Assurance, and Accessibility Assistant for on-demand accessibility guidance and training.

This award reflects the continued investment by counties across the country in improving digital accessibility, modernizing public-facing content, and providing residents with equitable access to government information. Through this BPA, Boulder County can efficiently engage qualified accessibility specialists to support both routine remediation requests and large-scale accessibility initiatives while maintaining compliance with current accessibility standards.

For more information about Optimal’s document accessibility services, see: https://optimalsolutionsgroup.com/optimal-contract-vehicles/#bouldercounty or contact Tracye Turner, Project Manager, at access@optimalsolutionsgroup.com.